Disclaimer: I am not a lawyer and this is not and by no means any legal advice. I would recommend you seek legal counsel if there is anything you don’t understand. This article is for informational purposes only.
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The digital world continues to grow at a rapid pace, and it’s clear that people of today are embracing it more and more. Increased protection of customer data should naturally concern your business.
That’s why it is important to make sure that your online business has the right data protection regulation in place.
In this article, we will outline how Iubenda can help you avoid fines as a result of GDPR, CCPA, and LGPD.
To give you a better understanding of these recent laws that relate to data privacy, here is a basic overview of each acronym:
GDPR:
The acronym stands for General Data Protection Regulation. This law was passed by the European Union and European Council by placing specific guidelines on how personal information should be collected and processed.
Furthermore, all individuals and organizations who operate inside the European Union must comply with this legislation.
As well as individuals and organizations living and operating outside the EU who supply goods and services to businesses and or companies inside the European Union.
Data that falls under the GDPR protection include names, surnames, emails, identification numbers, addresses, locations, genetics, political opinions, etc.
CCPA:
The acronym stands for California Consumer Privacy Act which was signed into law on June 2018 by Jerry Brown.
This law protects the privacy rights of consumer residents living in California in the United States.
This law provides regulations for all businesses and organizations anywhere in the world on how they need to comply with the personal information of California residents.
LGPD:
The acronym stands for Lei Geral de Proteção de Dados (Brazil’s General Personal Data Protection Law).
This law was first introduced in the Federative Republic of Brazil. This was to combine the 40 Brazilian laws currently in place that regulate how personal data is processed within Brazil.
About Iubenda
Iubenda is an organization created to help businesses, companies, and individuals implement privacy policies on their websites, mobiles, and apps.
Not only do Iubenda solutions make your website/app compliant with new and ever-changing laws including GDPR (General Data Protection Regulation), CCPA (California Consumer Privacy Act), and LGPD (Brazilian General Data Protection Act).
But also all their laws have been written by qualified European lawyers who know and understand what needs to be implemented.
As you can see, Iubenda solutions have completely revolutionized how people can generate and comply with legal law without having to hire a lawyer.
What Iubenda Offers
Iubenda offers the following complete solutions:
- Privacy and Cookie Policy Generator
- Cookie Solution
- Terms and Conditions Generator
- Consent Solution
- Internal Privacy Management
Now, let’s look more closely at each of these solutions in detail.
1. Privacy and Cookie Policy Generator:
Iubenda’s cookie and privacy policies are written by European lawyers that are knowledgeable and experts in their field. Not to mention every policy is correctly written as the current laws and procedures stand.
If you want to generate your own privacy policy, Iubenda has made it easy for you. Simply add or remove all the services you use that have personal data.
There are over 1000 services available and you can update them anytime at no extra cost.
One thing to note, Iubenda offers a basic plan option that is completely free. This allows you to create a privacy policy however there are some limited options.
You can only use it for one site/app and can only add up to 4 services to your policy.
Their Cookie and Privacy Policy gives you the option to embed the policy into your website code free. This is helpful especially if you don’t know anything about HTML coding.
There are 3 options to embed the Cookie and Privacy Policies:
1. Adding a widget to your footer (Standard Embedding)
2. Using a direct link (Can only be used with a Pro or Ultra License)
3. Directly embedding the text via javascript or API (Can only be used with Pro or Ultra License)
This code-free integration is also linked to your Iubenda dashboard. Any changes you make to your privacy policy will automatically update on your site.
Also, you have several customization options available to make your policies stand out.
They also have a walkthrough step-by-step guide for each app and popular platforms (eg: WordPress) on how to generate your privacy and cookie policies and how to implement them.
Additionally, Iubenda offers the Autoscan feature. You are able to scan your website/app after you have added and saved all your services to your policy.
This makes sure that you haven’t missed adding a service you might be using to keep you fully compliant.
2. Cookie Solution:
The Iubenda Cookie Solution helps make websites compliant with GDPR by utilizing cookie banners, cookie policies, and cookie blocking management. As well as customize the banner to your preference.
Once you have generated and bought your cookie solution you will need to integrate it into your website/app.
There are two ways:
1. Using a plugin currently available for WordPress, Joomla!, and Prestashop
2. Copying Iubenda’s code to the HEAD tag section
In general, the 1st option of using the plugin is the most effective and hassle-free. Simply download and install the Iubenda Cookie Solution plugin. From there copy and paste your Cookie Solution script into the settings panel of the plugin and done.
3. Terms and Conditions Generator:
This is a legally binding document that provides information to whoever is using your website with specific clauses when it comes to using your website.
Iubenda’s terms and conditions generator is a 3 step process. They also offer a guided step-by-step process on each step if you need it.
Firstly, you need to add clauses. Always remember that the clauses you add to your terms and conditions should be individually customized and only apply to your situation and business.
Secondly, is “Owner and Service” information. You will need to enter all the business details they ask you to fill out.
Thirdly, is simply embed your terms and conditions into your website/app. Either use a widget in the footer, a direct link, or embedding text in the body of your website/app.
4. Consent Solution:
If you are collecting email addresses, phone numbers, first and last names, then you should be using this solution. Also any type of form such as a newsletter or contact form.
However, if you do not collect any personal information through any of the above-mentioned, this won’t apply to you.
As the owner it’s your responsibility under GDPR law, to ask for consent to save and store personal information. When they signup for any of your forms, it’s that information you store.
If you want to be compliant with GDPR law then having a consent managing system in place is necessary. The Iubenda Consent Solution is an excellent software for this.
Without the Iubenda Consent Solution management, you will find it extremely difficult to keep the consent data organized especially if you are collecting hundreds of consents daily. Also as your website/app grows, so will your data collection.
5. Internal Privacy Management:
The internal privacy management tool helps you keep track of the data you collect within your business especially if there is more than one employee.
It’s a convenient and easy way to document all the data processing activities within an organization or business.
Iubenda offers a detailed tutorial on setting up internal privacy management however this will require you to do HTML coding. This being said, you can follow their step-by-step guide. However, if you are unfamiliar with coding, I would suggest you hire a web developer.
Why Use Iubenda
If you have a website/app or whether you are an individual business owner or have multiple employees it would be impossible to keep up with GDPR, CCPA, and LGDP laws by yourself.
To stay compliant with the law and to reduce your liability, use a third-party.
The reality is that new laws are always being proposed, passed, and updated. So, as the world moves more toward digitalization, this will only become more evident in the future.
The benefit of Iubenda is that they are constantly updating their policies according to the new laws that are coming into effect.
This means any legal obligations you need to uphold, you no longer need to worry about. Make sure to maintain your subscriptions monthly or yearly with Iubenda.
Pricing Plans
Iubenda has 2 bundle offers:
Personal Plan – You get 1 pro license that is usable for Privacy and Cookie Policy and a Cookie Solution up to 25k page views per month.
Business Plan – You get 5 license slots that are usable for Privacy and Cookie Policy and Terms and Conditions as well as a Cookie Solution up to 25k page views per month.
Both the personal and business plans DO NOT come with a Consent Solution or Internal Privacy Management.
If you prefer, you can purchase one of Iubenda’s custom offers:
Basic – This is a free plan that allows you to have a Privacy and Cookie Policy however there are limitations to these policies on the free plan. You also have access to a Cookie Solution up to 25k page views per month.
Pro – This plan comes with a Privacy and Cookie Policy along with a Cookie Solution up to 25k page views per month. This plan is per site/app and per language.
Ultra – This plan comes with a Privacy and Cookie Policy, a Cookie Solution up to 25k page views per month, and a Terms and Conditions Policy. This plan is per site/app and per language.
Furthermore, the free plan has limitations to its privacy policy as mentioned earlier in the article. This can lead you to run the risk of not meeting all the requirements under the laws that are currently out.
The Pro or Ultra plans leave you with no risk when keeping up with the endless changing laws and updates.
To help you get started, get a 10% discount off your first year when signing up.
Iubenda FAQ’s
Q-Is the Iubenda consent solution worth the money? Answer: Many businesses are waking up to the benefits of Iubenda and are beginning to use it. Not just because of how much money it saves them, but also because it helps them manage their GDPR compliance.
By using an online legal service you won’t have to worry about GDPR laws. As a result, this will give you time to focus on growing your business.
Q-What are third-party cookies? Why do they present a privacy issue? Answer: Cookies are HTTP which are small pieces of data stored on a user’s computer by the internet when surfing the web.
These cookies record a user’s behavior when online such as how long the person has been online or what they viewed which is a privacy concern for the user.
For example, Cookies allow Google Adsense to use a user’s online activity to forward personalized ads tailored to the user’s interests. When it comes to GDPR, transparency is key. Your privacy policy must mention your site uses cookies.
Q-Do I need to keep records of consent to cookies for each user? Answer: Yes, because when a user clicks the “Allow” button on your cookie consent form, that data must be saved. If the law enforcers ever investigate your company, you can then show the court that users knowingly and willingly gave their consent to use their data.
For this reason, Iubenda’s Cookie Policy automatically collects and organizes your data.
Q-Does my newsletter and contact form on my website have to have a consent box? Answer: Yes, if you are collecting email addresses, first or last names, or any other personal data you must track consent via a consent box and management system.
Luckily, the Iubenda will help you with just that. This is critical under current law as you would and might have to prove consent to authorities.
With any service there are pros and cons and Iubenda is no different:
| POSITIVES: | NEGATIVES: |
|---|---|
| 1. Iubenda maintains a high level of professionally written policies under the GDPR, CCPA, and LGDP law. | 1. Most of Iubenda solution require zero coding. However for their Consent Solution and Internal Privacy Management for data processing, which is difficult to implement if you don’t understand coding. |
| 2. For the amount of legal coverage and professional-looking front-end policies, the pricing for each policy is worth it. | |
| 3. Having regular automatic updates to your policies according to the new laws that are coming out is a must as it’s important to stay compliant | |
| 4. Brilliant support at any time of the day as well as a live chat for any inquiries. |
Conclusion
I strongly believe that to keep on the right side of the law is to keep yourself and your business secure.
This is why having the correct GDPR, CCPA, and LGPD laws implemented into your website/app or organization is important.
Iubenda not only offers all the policies you might need but also gives you peace of mind knowing it has all been drawn up and correctly written by professional legal lawyers who understand the laws.
They not only constantly update your policies but also keep you updated on new laws that are coming into effect.
I highly recommend Iubenda to anyone looking for an all-in-one consent solution to solve all of their compliance needs.
That way you will have no risk and can sleep well knowing that you won’t be receiving any unwanted fines.
If you are interested in using Iubenda as your number 1 GDPR consent Solution, click to receive a 10% discount off your first year.
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